How Rentify Billing Works
Billing is one of the most detailed parts of Rentify. It combines tenant rent, maintenance, billable services, prorata logic, monthly setups, payment tracking, PDF sharing, and reporting.
Monthly Setup and Billable Services
Billable services are reusable charge definitions such as water, electricity, gas, common services, or fixed charges. A service can be fixed-charge, meter-based, prorata-based, or a combination depending on flags.
Services can be attached at property level, and some monthly setups are required when monthly setup is enabled for that service.
This screen is used to configure month-specific totals or readings for services that require a monthly setup, especially prorata-based property-level distribution.
Example: If a water service is configured for monthly setup and prorata, you may enter meter start, meter end, total consumption, and total amount for a selected billing month.
The billing month is the label used by stored bill records. Some home and overview statistics can be aligned to the configured rent cycle start date instead of the plain calendar month.
Example: If the rent cycle start date is 10, then the active cycle can be treated like April 10 to May 9 for certain stats.
Generate Bill
- Rent amount
- Maintenance fee
- Additional billable services attached to the property or unit context
- Meter-based calculations where enabled
- Prorata calculations where enabled and supported by setup
- Other charges and adjustments
- Round-off handling in display/share flows
If a service is both meter-based and prorata-enabled, Rentify can apply fixed amount first (if configured) and then calculate the remaining share based on the selected meter readings and monthly setup data.
If required monthly setup data is missing for a selected month, the app can show an alert guiding you to the monthly setup screen.
Editing a bill should prepopulate values and recalculate totals as you update fields. Paid bills may be restricted from editing until status is changed again.
Rentify supports bill sharing and invoice PDF export. Bill details and PDF content can be controlled by bill report settings such as showing associated details, brand name, billing start dates, meter details, and consumption.
Billing History
Billing history can be grouped by month and filtered by status such as Draft, Sent, and Paid. Cards may show grouped monthly sections, status labels, tenant info, and amount summaries.
The bill details screen is used to review the final bill, associated unit/tenant/property details, billing durations, billable service breakdown, and available export/share actions.
Partial Payments
Rentify supports receiving part of a bill amount now and the remaining amount later. Payment history is stored against the bill and can appear in tenant payment history views.
Example: If the bill total is ₹10,000 and the tenant pays ₹6,000 today, the bill remains pending/partial until the remaining amount is received.
When status changes to paid, the app may mark the payment as received. If the bill is changed away from paid, pending logic can become active again. Round-off should not leave a fake partial balance when the bill is functionally settled.
Reports
Reports help you review revenue trends, occupancy, top contributing tenants, and performance snapshots over time.
Units marked with exclusion flags like Reports can be excluded from report views and exports where supported.
- Check whether the correct billing month is selected
- Check rent cycle start date if summary cards feel shifted
- Check exclusion flags on the rent unit
- Check whether monthly setup exists for required billable services
- Check payment history and paid amount